Budget Planning & Admin | Financial Accounting & Reporting

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Recruitment:

Recruitment procedures are initiated when the Department of Financial & Administrative Services receives a completed Personnel Requisition Form and a job description.

 

Position Vacancy Notice:

The Department of Financial & Administrative Services will prepare the position vacancy notice and confirm the wording of the notice with the hiring department prior to distribution. All approved full-time, part-time and term (in excess of six months) support staff positions will be posted on designated bulletin boards throughout the Saint John and Fredericton campuses. As well, position vacancy notices will be posted on the University's World Wide Web home page.

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Posting Period:

The posting period will be for a minimum of seven (7) working days and may be longer if requested by the hiring department. The hiring decision shall not be made prior to the expiration of the posting period, although interviews may be held prior to theclosing date of the competition.

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Advertising:

The Department of Human Resources & Organizational Development will assess the need for external advertising in consultation with the hiring department and will be responsible for preparing all external advertising. The costs of externaladvertising shall be borne by the hiring department.

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Position File:

Following the closing date for the competition, the Department of Financial & Administrative Services shall forward the position file to the hiring department. This file will include all internal and external applications, together with a summary sheet indicating whetherthe applicants are internal or external, and if internal to which University grouping or bargaining unit they belong to.

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Interviewing:

The hiring department shall receive the applications and determine which applicants are to be interviewed. The hiring department is then responsible for arranging the interviews with selected candidates. Any costs associated with interviews shall be theresponsibility of the hiring department.

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Selection of The Preferred Applicant:

Upon completion of the interviews, the hiring department will select the preferred applicant and advise the Department of Financial & Administrative Services of its decision. The complete employment file for the position will be returned to theDepartment of Financial & Administrative Services.

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References:

The Department of Financial & Administrative Services will ensure employmentreferences are obtained prior to an offer of employment being made.

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Offer of Employment:

The Department of Financial & Administrative Services, in consultation with the Department of Human Resources & Organizational Development and thehiring department, will establish an appropriate salary and start date. The Department of Financial & Administrative Services will extend a verbal offer of employment to the selected applicant at the established salary and start date and will inform the hiring department of the acceptance (or rejection) of the offer of employment.

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Letter of Appointment:

The Department of Financial & Administrative Services will then confirm the verbal offer of employment to the successful applicant by way of an appointment letter prepared for and signed by the President or appropriate Vice-President.

 

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Staff Change Recommendation Form:

The hiring department must initiate and complete the necessary Staff Change Recommendation Form to ensure the successful applicant will be enrolled as a University employee. In the case of a current University employee, this willensure the employee is transferred to the hiring department. The hiring department is also responsible for ensuring that the new employee goes to the Department of Financial & Administrative Services to complete and sign all necessary Cheque Distribution and TD1 Tax Information Forms. If necessary, they are also to supply Immigration documentation.

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Probationary Or Trial Period:

All successful applicants must successfully complete a probationary period or a trial period. The employee will be notified in the letter of appointment as to which applies. The probationary or trial period shall normally be for a period ofsix (6) months. Employment may be terminated during the probationary period for lack of performance in position.

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Probationary Review Form:

A Probationary Review Form is forwarded by the Department of Financial & Administrative Services to the hiring department for performance assessment. The form is to be completed and returned to the Department of Financial & Administrative Services prior to the expiry date of the probationary period.